How to Print Shipping Labels on Etsy: A Comprehensive Guide

Printing shipping labels on Etsy is a streamlined process designed to simplify the lives of sellers like you. By utilizing Etsy’s integrated system, you can efficiently manage your shipping needs directly from your shop dashboard. This method not only saves time but also helps ensure accuracy and provides access to discounted shipping rates.

Here’s a straightforward breakdown of how to print those essential labels:

1. Navigate to Your Order: Log into your Etsy account and go to your Shop Manager. Click on “Orders & Shipping.”

2. Select the Order: Find the order you want to ship. You’ll see a button labeled “Print Shipping Label” (or a similar variation, like “Get Shipping Label”). Click it.

3. Verify Shipping Details: The system will pre-populate shipping details based on the buyer’s address. Double-check everything carefully! Ensure the address is correct and complete, including apartment numbers and postal codes.

4. Enter Package Details: You’ll need to provide information about your package, including the weight and dimensions. Accurate weight and dimensions are crucial for accurate shipping costs. Invest in a reliable scale!

5. Choose Your Carrier and Service: Select your preferred carrier (e.g., USPS, FedEx, or UPS) and the desired shipping service (e.g., Priority Mail, First Class Package, etc.). Etsy often offers discounted rates compared to going directly to the carrier.

6. Purchase and Print: Once you’re satisfied with the details, click the “Purchase” button. This will deduct the shipping cost from your Etsy account. After the purchase, you can download the shipping label as a PDF file.

7. Print the Label: Open the PDF file and print the label using a standard printer or, preferably, a thermal label printer. Thermal printers save on ink and are much faster for high-volume sellers.

8. Attach the Label: Carefully affix the printed label to your package, ensuring it’s securely attached and clearly visible. Use clear packing tape to protect it from the elements.

That’s the basic process. Now, let’s delve into some crucial FAQs to further illuminate the nuances of Etsy shipping labels.

Frequently Asked Questions (FAQs)

1. What kind of printer do I need to print Etsy shipping labels?

You can use either a standard inkjet or laser printer for printing Etsy shipping labels. However, for frequent sellers, investing in a thermal label printer is highly recommended. Thermal printers print directly onto adhesive labels without requiring ink, saving money and time in the long run. Popular brands include Dymo and Zebra. Ensure the printer is compatible with Etsy’s label format.

2. Can I use my own shipping labels instead of Etsy’s?

Yes, you can. While Etsy shipping labels offer convenience and potential discounts, you’re not obligated to use them. If you prefer to use your own shipping platform (like Pirate Ship, Shippo, or Stamps.com) or have negotiated better rates with a specific carrier, you can do so. Just remember to manually mark the order as “shipped” on Etsy and enter the tracking information.

3. What if I make a mistake on the shipping label?

Mistakes happen! If you realize you’ve made an error before purchasing the label, simply correct the information. However, if you’ve already purchased the label, you’ll need to void it and repurchase a new one. Etsy allows you to void unused shipping labels within a specific timeframe (usually a few days). Navigate back to the order and look for the “Void Label” option. The refund process may take a few days.

4. How do I void a shipping label on Etsy?

To void a shipping label on Etsy, go to the Orders & Shipping section of your Shop Manager. Find the order with the label you want to void and click the “…” (more options) button. Select “Void Label.” You’ll need to provide a reason for voiding the label. The refund process typically takes up to 14 days to appear in your Etsy account. Remember, you can only void unused labels.

5. Can I print multiple shipping labels at once?

Yes, you can print multiple shipping labels simultaneously using Etsy’s bulk shipping feature. In your Shop Manager, go to “Orders & Shipping.” Select the orders you want to ship by checking the boxes next to each order. Then, click the “Print Shipping Labels” button that appears at the top. You’ll be able to configure shipping details for all selected orders at once.

6. What shipping carriers are supported by Etsy shipping labels?

Etsy shipping labels primarily support USPS, FedEx, and UPS within the United States. The availability of carriers and services may vary depending on your location and the destination of the package. International shipping options are also available, often with integrated customs forms.

7. How do I handle international shipping labels on Etsy?

International shipping labels on Etsy require careful attention to detail. You’ll need to accurately complete the customs form, which includes information about the contents of the package, their value, and the country of origin. Etsy will often generate the customs form automatically based on the information you provide. Ensure all information is accurate to avoid delays or issues with customs.

8. How do I track a package shipped with an Etsy shipping label?

Etsy automatically updates the order with the tracking information when you purchase a shipping label through their system. Your buyer will receive a notification with the tracking number. You can also find the tracking number within the order details in your Shop Manager.

9. What are the benefits of using Etsy shipping labels?

Using Etsy shipping labels offers several advantages:

• Convenience: Streamlined process directly within your Etsy shop.
• Discounted Rates: Often provides lower shipping rates compared to going directly to the carrier.
• Automatic Tracking: Tracking information is automatically updated for both you and the buyer.
• Simplified Customs Forms: Simplifies the process of creating customs forms for international shipments.
• Time Savings: Saves time compared to manually creating labels and entering tracking information.

10. What happens if my buyer’s address is incorrect?

If you discover the buyer’s address is incorrect before shipping the item, contact the buyer to confirm the correct address. If you’ve already shipped the item, contact the carrier and attempt to intercept the package. Unfortunately, this is not always possible. You may need to reship the item to the correct address at your own expense or offer the buyer a refund. Accurate addresses are crucial!

11. How does Etsy calculate shipping costs?

Etsy calculates shipping costs based on the package weight, dimensions, destination, and chosen shipping service. It uses the carrier’s rates and may offer discounted rates. Be sure to accurately weigh and measure your packages to avoid discrepancies and unexpected shipping costs.

12. Where can I find help with Etsy shipping labels?

Etsy provides extensive resources to assist you with shipping labels. You can find helpful articles and tutorials in the Etsy Help Center. You can also contact Etsy Support directly if you need further assistance. Don’t hesitate to reach out if you encounter any issues or have questions about the process.

By following these steps and addressing these common questions, you’ll be well-equipped to efficiently and effectively print shipping labels on Etsy, ensuring a smooth and positive experience for both you and your customers. Happy selling!