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Can You Embed Google Calendar in Notion? Absolutely! Here’s How & Why It Matters

The short answer is a resounding yes, you absolutely can embed Google Calendar in Notion. In fact, integrating these two powerhouses is one of the most effective ways to supercharge your productivity and centralize your workflow.

Why Embed Google Calendar in Notion? The Productivity Powerhouse

Let’s be frank, switching between tabs to check your schedule is a productivity killer. You’re deep in a Notion project, focused and energized, then bam – you need to see your calendar. That’s a break in the flow, and every break matters. Embedding Google Calendar in Notion eliminates that friction, bringing your schedule directly into your workspace. This allows you to:

Visualize Your Schedule: See upcoming meetings, appointments, and deadlines right alongside your project tasks and notes.
Plan Effectively: Drag and drop tasks in Notion knowing exactly when you have time available. No more over-scheduling or missed deadlines.
Centralize Information: Consolidate all your essential information – schedules, project plans, meeting notes, and resources – in one accessible location.
Improve Focus: Less context switching means more focus and deeper work.
Boost Collaboration: If you’re working on shared projects, embedding a shared Google Calendar can keep everyone on the same page.

How to Embed Google Calendar in Notion: A Step-by-Step Guide

The process is straightforward, making it accessible to everyone, regardless of their technical skill level. Here’s a detailed breakdown:

Get Your Google Calendar Public Link (Ensure it’s Publicly Accessible):
- Open Google Calendar.
- Go to the calendar you want to embed.
- Click the three dots next to the calendar name.
- Select “Settings and sharing.”
- Scroll down to “Access permissions for events.”
- Crucially, check the box that says “Make available to public”. This allows Notion to access the calendar’s data. Warning: Be mindful of the information you’re making public. Consider creating a dedicated “Notion Calendar” if you’re concerned about sharing details from your primary calendar.
- Copy the “Public URL to this calendar” (iCal format).
Embed in Notion:
- Open your Notion page.
- Type /embed and select the “Embed” option.
- Paste the iCal URL you copied from Google Calendar.
- Click “Embed link.”
Customize the View:
- Once embedded, you can adjust the size of the calendar view by dragging the corners of the embed block.
- Consider adding other relevant information around the calendar embed, such as project goals, tasks, or meeting notes.
Alternative using Google Calendar’s Public iframe link:
- Open Google Calendar
- Go to Settings and Sharing
- Scroll down to “Integrate calendar” section
- Copy the code in the “Embed code” box. It will start with <iframe src=...
- In Notion, type /embed and select the “Embed” option.
- Paste the entire iframe code you copied from Google Calendar.
- Click “Embed link.”

Pro Tips for a Seamless Integration

Dedicated Calendar for Notion: As mentioned before, consider creating a separate Google Calendar specifically for embedding in Notion. This allows you to control exactly what information is shared.
Color-Coding: Use Google Calendar’s color-coding feature to visually categorize your events. These colors will carry over into your Notion embed, providing a quick overview of your day.
Multiple Calendars: You can embed multiple Google Calendars into a single Notion page or database. This is particularly useful for managing personal and professional schedules, or tracking multiple projects.
Regular Refresh: Sometimes, the embedded calendar might not update immediately. You can manually refresh the embed by clicking the “Refresh” button in the top right corner of the embed block.
Mobile Optimization: Ensure your Notion pages are optimized for mobile viewing, as the embedded calendar might appear differently on smaller screens.

FAQs: Google Calendar and Notion Integration

Here are 12 frequently asked questions to further clarify the integration process and address common concerns.

1. Is the embedded Google Calendar view-only in Notion?

Yes, the embedded Google Calendar is view-only. You cannot create or edit events directly within the Notion embed. You still need to use Google Calendar for making changes.

2. Can I embed multiple Google Calendars in one Notion page?

Absolutely. Simply repeat the embedding process for each calendar you want to display. Arrange them side-by-side or stack them vertically for optimal organization.

3. Does the embedded calendar automatically update with changes?

Generally, yes. The embedded calendar should automatically update within a few minutes of any changes made in Google Calendar. However, you can manually refresh the embed if you need to see updates immediately.

4. What if my embedded Google Calendar isn’t showing up correctly?

First, double-check that the iCal URL or iframe code is correct and that you’ve made the calendar publicly accessible. If it still doesn’t work, try refreshing the embed or restarting Notion. Sometimes clearing your browser cache can also help.

5. Can I embed a Google Calendar without making it public?

No, making your calendar public is mandatory if you are using the iCal link method. This is how Notion accesses the calendar’s data. If you are extremely concerned about privacy, consider the suggestions above about creating a dedicated calendar and being careful with the information that it includes. Some third-party integrations might offer alternatives.

6. Can I filter which events are displayed in the Notion embed?

Unfortunately, no, you cannot directly filter the events displayed in the embed using Notion’s built-in features. The embed displays all events from the selected Google Calendar. You would need to filter the events within Google Calendar (e.g., by creating a separate calendar for specific event types) to control what appears in the Notion embed.

7. Does the embedded calendar work on all Notion devices (desktop, web, mobile)?

Yes, the embedded calendar should work on all devices where Notion is accessible. However, the display might vary depending on screen size and device capabilities. Make sure your Notion page is optimized for mobile viewing.

8. Can I control the colors or fonts of the embedded Google Calendar within Notion?

No, Notion provides limited customization options for the appearance of embedded content. The calendar will display with Google Calendar’s default styles. You can use color-coding in Google Calendar and those will be reflected in Notion.

9. Are there any limitations to the number of Google Calendars I can embed?

There is no hard limit on the number of embedded calendars. However, embedding too many can clutter your Notion page and potentially affect performance. Use them judiciously.

10. What if I accidentally share a Google Calendar with sensitive information?

Immediately revoke public access to the calendar in Google Calendar settings. Review the events and remove any sensitive details. Consider deleting the calendar and creating a new one if necessary.

11. Can I embed other calendar services (like Outlook Calendar) in Notion?

The process described above is specifically for Google Calendar. While embedding other calendar services might be possible, it would likely require a different approach or the use of third-party integrations, and public sharing capabilities for those calendars.

12. Are there any third-party integrations that offer more advanced Google Calendar features within Notion?

Yes, several third-party integrations enhance the Google Calendar/Notion experience. These tools might offer features like two-way sync, event creation within Notion, and more advanced filtering options. Research available integrations to find one that suits your needs.

Embracing the Future of Productivity

Embedding Google Calendar in Notion is more than just a convenience; it’s a strategic move towards building a more integrated and productive workspace. By centralizing your schedule and project information, you can eliminate distractions, improve focus, and ultimately achieve your goals more effectively. So, take the plunge and unlock the power of this dynamic duo! You’ll be amazed at the difference it makes.