Table of Contents

Does UPS Notarize Letters? Everything You Need to Know

The short answer is generally no. While The UPS Store locations often offer notary services, they typically do not notarize letters. Their notary service is usually restricted to official documents such as affidavits, contracts, and power of attorney forms. For letters requiring notarization, you may need to explore alternative options such as independent notaries or banks.

Understanding Notary Services at The UPS Store

The UPS Store has evolved from a simple shipping outlet to a one-stop shop for small business needs. This includes offering notary services in many of its locations. A notary public acts as an impartial witness to the signing of important documents, verifying the identity of the signer(s) and ensuring that they are signing willingly and under no duress. This helps to prevent fraud and ensure the integrity of legal documents.

What Documents Can Be Notarized at The UPS Store?

While services may vary depending on the specific location and state laws, The UPS Store typically notarizes the following types of documents:

Affidavits: Sworn statements of fact used in legal proceedings.
Contracts: Legally binding agreements between two or more parties.
Power of Attorney: Documents granting someone the authority to act on another’s behalf.
Deeds: Legal documents transferring ownership of property.
Loan Documents: Documents related to mortgage and personal loans.
Oaths and Affirmations: Formal declarations of truthfulness.
Wills and Trusts (in some cases): Check with your local store to confirm.
Medical Records: Only if the person signing is authorized to do so.

Why The UPS Store Might Not Notarize Letters

The reason The UPS Store usually refrains from notarizing letters boils down to the nature and purpose of notarization. Notarization serves to verify the identity of the signer and the legitimacy of the document. Letters are typically more informal and personal, lacking the legal weight and standardized format of documents that usually require notarization. Letters used for official purposes, such as proof of residency or character references, may require an affidavit instead. An affidavit is a sworn statement that is notarized, making it a suitable alternative to a notarized letter in most official contexts.

Alternative Options for Notarizing Letters

If you need a letter notarized, do not despair. Numerous alternative solutions are available. Here are a few options:

Independent Notaries: Many independent notaries operate mobile services and can meet you at your home, office, or other convenient location. You can find independent notaries through online directories like the American Society of Notaries or by searching on Google for “mobile notary near me.”
Banks and Credit Unions: Many banks and credit unions offer free notary services to their customers. Contact your local branch to inquire about their availability and requirements.
Law Offices: Law firms often have notaries on staff to notarize documents for their clients. Even if you are not a client, some law firms may offer notary services for a fee.
Online Notary Services: In recent years, online notary services have become increasingly popular. These services allow you to notarize documents remotely via video conferencing. Ensure the service you choose is compliant with the laws of your state.
Courthouses and Government Offices: Some courthouses and government offices offer notary services to the public, usually for a small fee. Check with your local government to see if this option is available.
AAA Offices: If you are an AAA member, you may be able to get documents notarized at your local AAA branch for free or at a discounted rate.

Frequently Asked Questions (FAQs)

Here are some frequently asked questions to further clarify the role of UPS in notarizing documents and to help you navigate the process of finding a notary.

1. How much does notary service at The UPS Store cost?

The cost of notary services at The UPS Store varies depending on location and state laws. It typically ranges from $5 to $15 per signature. It’s always best to call your local store for an exact quote.

2. What do I need to bring when getting a document notarized?

You will need to bring the original document to be notarized and a valid, government-issued photo ID, such as a driver’s license, passport, or state-issued identification card. The name on your ID must match the name on the document.

3. Do all The UPS Store locations offer notary services?

While many The UPS Store locations offer notary services, not all do. It is crucial to call ahead to confirm that the location you plan to visit has a notary public on staff and that they are available during your desired time.

4. Can I get a document notarized if I don’t have a photo ID?

In most cases, a valid, government-issued photo ID is required for notarization. If you do not have a photo ID, some states may allow you to use credible witnesses who can vouch for your identity. Check with your local notary to confirm their specific requirements.

5. What if the document requires witnesses in addition to the notary?

If the document requires witnesses, it is your responsibility to bring the witnesses with you. The witnesses must also present valid photo identification. The notary public cannot act as a witness.

6. Can a notary public provide legal advice?

No, a notary public cannot provide legal advice. Their role is solely to verify the identity of the signer and witness the signing of the document. If you need legal advice, consult with an attorney.

7. Is online notarization legal in all states?

Online notarization, also known as remote online notarization (RON), is not legal in all states. Many states have passed laws authorizing RON, while others have not. Check the laws of your state to determine if online notarization is permitted.

8. What should I do if I suspect a notary public has committed fraud?

If you suspect a notary public has committed fraud, you should report it to the appropriate state agency, such as the Secretary of State or the Department of Licensing. Provide as much information as possible, including the notary’s name, commission number, and the details of the fraudulent activity.

9. How long is a notarization valid?

A notarization is valid as long as the document itself is valid. There is no expiration date on the notarization itself.

10. Can I get a document notarized if I am not a U.S. citizen?

Yes, you can get a document notarized if you are not a U.S. citizen. You simply need to present a valid, government-issued photo ID, such as a passport or a foreign driver’s license.

11. Are there any documents that a notary public cannot notarize?

Yes, there are certain documents that a notary public cannot notarize. These include:

Documents in which the notary has a financial interest.
Documents where the signer is not present.
Documents where the signer is mentally incompetent or under duress.
Documents in a language the notary cannot understand.

12. Where can I find a notary public near me?

You can find a notary public near you by:

Searching online directories like the American Society of Notaries or Notary Rotary.
Using search engines like Google or Yelp with the keywords “notary near me.”
Contacting local banks, credit unions, law offices, and The UPS Store locations.
Checking with your local AAA branch, if you are a member.

By understanding the services offered at The UPS Store and exploring alternative options, you can ensure your documents are properly notarized, giving you peace of mind and protecting your legal interests. Always remember to check local laws and regulations to ensure compliance.