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How to Change an Admin for a Facebook Business Page: The Definitive Guide

Changing an admin on your Facebook Business Page is a crucial task that requires careful attention. It’s essentially handing over the keys to your digital kingdom, so understanding the process and implications is paramount. Here’s the direct answer: To change an admin for a Facebook Business Page, you, as a current admin, need to assign a new admin from the “Page Roles” section within your Page Settings. You can grant someone full administrative control or assign them a different role with varying levels of access. Let’s delve deeper into the mechanics, nuances, and best practices.

Understanding Facebook Business Page Roles

Before we dive into the step-by-step instructions, let’s clarify the different roles available on a Facebook Business Page. Each role grants specific permissions, allowing you to delegate tasks effectively and maintain control over your page.

Admin: Holds the highest level of access. Admins can manage all aspects of the page, including assigning roles, posting content, running ads, and deleting the page.
Editor: Can post and manage content, respond to comments and messages, run ads, and view insights. However, they cannot manage page roles.
Moderator: Can respond to comments and messages, remove inappropriate content, and see which admin or editor created a post or comment.
Advertiser: Can create and manage ads, view insights, and see who created a post or comment.
Analyst: Can view insights about the page’s performance.
Community Manager: Specifically tailored to manage community engagement, including responding to comments, moderating groups, and running engagement campaigns.

Choosing the right role for each team member is critical for security and efficiency. Don’t hand out admin access like candy; reserve it for those who truly need it.

The Step-by-Step Guide to Changing an Admin

Ready to change an admin? Here’s how:

Access Page Settings: Navigate to your Facebook Business Page. In the left-hand menu, click on “Settings” (you may need to scroll down to find it). This is your control panel for all things related to your page.
Go to Page Roles: Within the Settings menu, click on “Page Roles.” This section allows you to manage who has access to your page and at what level.
Assign a New Page Role: In the “Assign a New Page Role” section, type the name or email address of the person you want to add. They must be a Facebook user.
Select the Admin Role: Use the dropdown menu to select “Admin” as the role. Be absolutely sure you understand the implications of granting someone admin access.
Add: Click the “Add” button. Facebook will send an invitation to the person you’ve designated.
Confirmation: The invitee will receive a notification on Facebook and will need to accept the invitation to become an admin.
Remove the Old Admin (If Necessary): Once the new admin has accepted the invitation, you can remove the old admin. Go back to the “Page Roles” section, find the person you want to remove, click the “Edit” button next to their name, and then select “Remove.” You’ll likely be asked to confirm your decision and may need to enter your Facebook password.

Important Note: You must be an existing admin to assign or change roles. If you’re the only admin and you’re leaving, ensure you assign a new admin before you lose access.

Best Practices for Managing Facebook Business Page Admins

Here are some crucial best practices to keep in mind when managing your Facebook Business Page admins:

Regularly Review Page Roles: Schedule a recurring task to review who has access to your page and whether their roles are still appropriate. This is especially important as team members leave or their responsibilities change.
Minimize Admin Access: Only grant admin access to individuals who truly need it. Over-granting admin privileges increases the risk of security breaches and unintended consequences.
Two-Factor Authentication: Encourage all admins to enable two-factor authentication on their Facebook accounts. This adds an extra layer of security and protects your page from unauthorized access.
Clear Communication: Have clear communication protocols in place for your page admins. This includes guidelines for posting content, responding to comments, and handling sensitive information.
Document Procedures: Document your procedures for managing page roles, including how to add, change, and remove admins. This ensures consistency and makes it easier to train new team members.
Have a Backup Admin: Always have at least two trusted admins on your page. This ensures that you won’t be locked out of your page if one admin is unavailable or loses access to their account.
Educate Your Admins: Provide training to your admins on best practices for managing a Facebook Business Page, including security, content moderation, and community engagement.

FAQs About Managing Facebook Business Page Admins

Let’s tackle some common questions that arise when managing Facebook Business Page admins:

1. Can I make someone an admin of my Facebook Business Page if they are not my friend on Facebook?

Yes, you can. You only need their name or email address that is associated with their Facebook account. Facebook doesn’t require you to be friends to grant someone a Page Role.

2. I am the only admin on my Facebook Business Page, and I am leaving the company. What should I do?

Absolutely crucial! Before you leave, assign a new admin. If you don’t, the page will be effectively orphaned, and you’ll have a very difficult time regaining control.

3. I accidentally removed an admin from my Facebook Business Page. Can I undo this action?

No, you cannot “undo” the removal. You will need to re-invite them as an admin, following the same steps as adding a new admin.

4. How long does it take for someone to become an admin after I invite them?

It’s immediate once they accept the invitation. They’ll receive a notification on Facebook and a prompt to accept the admin role.

5. Can I change the role of an existing admin to something else, like editor or moderator?

Yes. Go to the “Page Roles” section, find the admin whose role you want to change, click the “Edit” button next to their name, and select the new role from the dropdown menu.

6. Can I have multiple admins on my Facebook Business Page?

Absolutely! Having multiple admins is recommended. This ensures continuity and provides redundancy in case one admin is unavailable.

7. Can an editor assign roles to other users on the page?

No. Only admins have the authority to assign roles to other users.

8. What happens if I delete my Facebook account? What happens to the business page?

If you’re the only admin and you delete your personal Facebook account, the page will likely be inaccessible. Ensure you assign another admin before you delete your account. If other admins exist, the page will remain active under their control.

9. I don’t see the “Page Roles” option in my Facebook Business Page settings. Why?

Ensure you are logged in with a profile that has admin access to the page. Also, double-check that you are accessing the settings for the correct Facebook Business Page. Sometimes, users accidentally navigate to their personal profile settings instead.

10. How do I remove a former employee who is still listed as an admin on my Facebook Business Page?

As an admin, go to the “Page Roles” section, find the former employee’s name, click the “Edit” button next to their name, and then select “Remove.” Confirm your decision. This will revoke their access to the page.

11. Is there a limit to the number of admins I can have on my Facebook Business Page?

While there isn’t a documented, hard limit, it’s best to keep the number of admins to a reasonable level. Having too many admins can create confusion and increase the risk of security breaches. Focus on granting admin access only to those who genuinely need it.

12. Can I assign an admin role to a Business Manager account instead of an individual’s personal Facebook account?

Yes. You can add a Business Manager as a partner to your Page and grant it Admin access. This is often preferred for larger organizations as it centralizes control and allows for more granular permission management within the Business Manager itself. In the page settings, look for “Partners” and then grant admin access to the business.

Managing your Facebook Business Page admins is a critical responsibility. By following these guidelines and understanding the nuances of Page Roles, you can ensure that your page remains secure, efficient, and well-managed. Always remember to err on the side of caution when granting admin access, and regularly review your Page Roles to maintain control over your digital presence.