How to Change the Background Color of a Google Doc: A Definitive Guide

Changing the background color of your Google Doc isn’t immediately obvious, which is a design choice that continues to perplex many users. While Google Docs primarily focuses on content creation, sometimes a shift in aesthetics is necessary. Here’s how you do it, along with a few caveats:

Directly, you cannot change the background color of the main document area in a Google Doc to a solid color. Google Docs is designed to mimic paper, thus the default white background. However, you can achieve a similar effect using workarounds. The most common method is to insert a drawing canvas and set its background color.

Here’s a step-by-step breakdown:

1. Insert a Drawing: Go to Insert > Drawing > + New. This opens a drawing canvas within your Google Doc.
2. Create a Shape: Within the drawing canvas, click on the Shape icon (it looks like a circle over a square) and choose a rectangle or any shape that covers the entire canvas area. Draw the shape to fill the entire canvas.
3. Set the Fill Color: With the shape selected, click the Fill color icon (it looks like a paint bucket). Choose your desired background color from the palette. You can even select custom colors for more nuanced choices.
4. Remove the Border: Often, the shape will have a border. To remove it, click on the Border color icon (it looks like a pencil) and select “Transparent.”
5. Save and Close: Click “Save and Close” in the top right corner of the drawing canvas. The drawing with your chosen background color will now be inserted into your document.

Adjusting the Size and Positioning:

The drawing will likely need adjustments. Click on the drawing in your Google Doc. You will see sizing handles. Drag these handles to expand the drawing to cover the entire page. You can also adjust the “Wrap Text” options to control how the surrounding text interacts with the drawing. “Behind text” is often the best choice to make the drawing appear as a true background.

Limitations:

It’s crucial to understand that this method inserts a drawing on top of the default white background. While it visually creates the illusion of a background color change, it’s not a true background alteration. This can affect document flow and printing, especially if you have headers or footers. This will also apply the background to the current page, so if you have a multiple-page document, you may have to repeat these steps.

Why This Workaround Matters:

While not ideal, this workaround can be extremely useful for:

• Creating visually appealing documents: Adds a touch of professionalism and branding.
• Highlighting sections: Draws attention to specific parts of your text.
• Accessibility: Some readers may find colored backgrounds easier to read.

Frequently Asked Questions (FAQs)

1. Can I change the background color of the entire Google Doc with one click?

No. As stated earlier, Google Docs lacks a direct “change background color” feature for the entire document. The drawing workaround is currently the best available option.

2. Will the background color I set print properly?

This depends on your printer settings. Generally, yes, the background color will print, but be aware that printing large blocks of color can consume a significant amount of ink. Test prints are highly recommended.

3. How do I change the background color back to white?

Simply delete the drawing you inserted. Select the drawing and press the “Delete” key. This will revert that page back to the standard white background.

4. Can I use an image as a background in Google Docs?

Yes, you can use an image as a background using the same drawing method. Instead of selecting a fill color, choose an image from your computer or Google Drive to fill the shape.

5. Is there a Google Docs add-on that changes the background color?

While some add-ons might claim to change the background color, they often use similar drawing-based methods. Research any add-on carefully before installing it to ensure its safety and functionality. Be wary of add-ons requiring extensive permissions.

6. How does this workaround affect collaboration on the document?

The drawing will be visible to all collaborators, and they can edit or remove it. Ensure all collaborators are aware of the background and agree with its use to avoid accidental deletions or modifications. This may not be an issue if everyone has the correct access to the document.

7. Can I copy and paste the background color to other pages?

Yes, you can copy and paste the drawing from one page to another. However, you might need to adjust the size and position of the drawing on each page to ensure it covers the entire area correctly.

8. Will the background color affect the accessibility of my document?

Potentially. Consider the color contrast between the text and the background. Low contrast can make it difficult for some users to read the document. Use online color contrast checkers to ensure your chosen background color provides sufficient contrast with your text color. Accessibility should always be a priority.

9. Can I apply different background colors to different sections of my Google Doc?

Yes, you can insert multiple drawings with different background colors throughout your document to achieve this effect. This allows you to visually separate sections or create unique visual elements.

10. How do I make the background color transparent?

Within the drawing canvas, when selecting the fill color, choose “Transparent.” This will make the drawing invisible, effectively removing the background color.

11. Can I change the background color of a Google Sheets document?

Yes! This is much easier in Google Sheets. Go to Format > Theme in the Google Sheet, and select a new theme or create a custom one. To change the background of a specific cell go to Format > Fill Color.

12. Is there a simpler way Google will implement in the future?

That’s the million-dollar question. User feedback suggests that a dedicated “background color” option for Google Docs is highly desired. Keep an eye on Google Workspace updates, as they occasionally introduce new features based on user demand. For now, the drawing workaround remains the primary solution.

In conclusion, while Google Docs doesn’t offer a direct “change background color” button, the drawing workaround provides a functional, albeit slightly clunky, solution. By understanding its limitations and potential impact on printing and accessibility, you can effectively use it to enhance the visual appeal of your documents. Keep exploring and experimenting to find the best approach for your specific needs!