How to Obtain a Tax ID Verification Letter: A Comprehensive Guide

Need proof of your Employer Identification Number (EIN) or Social Security Number (SSN) for business purposes? A tax ID verification letter, also known as an EIN confirmation letter, or SSN verification letter is the document you seek. Obtaining this vital piece of documentation is often simpler than you might think, although the process varies slightly depending on whether you’re verifying an EIN or an SSN.

Understanding Tax ID Verification Letters

What is a Tax ID Verification Letter?

A tax ID verification letter is an official document issued by the Internal Revenue Service (IRS) or the Social Security Administration (SSA) that confirms the validity and ownership of your Employer Identification Number (EIN) or Social Security Number (SSN). It serves as proof that your business or you as an individual is registered with the federal government for tax purposes.

How to Get an EIN Verification Letter

For businesses with an EIN, the process typically involves contacting the IRS. Here’s a detailed breakdown:

1. Check Your Records: The first step is to look for your original EIN confirmation notice (Form CP 575), which the IRS sent when you initially applied for your EIN. This is the easiest way to verify your EIN.

2. If You Cannot Find Your CP 575: If you’ve misplaced the original notice, you can request a copy or an EIN verification letter.

3. Contact the IRS:

   • By Phone: Call the IRS Business & Specialty Tax Line at 1-800-829-4933. Be prepared to answer questions to verify your identity and relationship to the business.
   • By Mail: Send a written request to the IRS. Include your business name, address, EIN, and a brief explanation of why you need the verification letter. Address your letter to:

   Internal Revenue Service

   Cincinnati, OH 45999

4. Be Patient: The IRS may take several weeks to process your request and mail you the EIN verification letter.

How to Get an SSN Verification Letter

Obtaining an SSN verification letter is slightly different, as it’s handled by the Social Security Administration (SSA). Here’s how:

1. Contact the SSA: You will usually need to visit a local Social Security office or call the SSA’s toll-free number at 1-800-772-1213.
2. Provide Identification: You’ll need to provide valid identification, such as a driver’s license, passport, or other government-issued ID.
3. Explain Your Reason: Clearly explain why you need an SSN verification letter. Common reasons include employment verification or documentation for a loan.
4. SSA-L993 Form: The SSA might also require you to fill out the SSA-L993 form, “Consent for Release of Social Security Number (SSN).” This form allows you to authorize the SSA to release your SSN to a third party.
5. Receive the Letter: The SSA will then provide you with an SSN verification letter, typically within a few weeks.

Frequently Asked Questions (FAQs)

Here are some frequently asked questions to further clarify the process of obtaining a tax ID verification letter:

1. What if I’ve lost my original EIN confirmation notice (Form CP 575)?

Losing your original EIN confirmation notice (Form CP 575) is a common issue. As outlined above, you can request a copy of it or an EIN verification letter from the IRS by phone or mail. Make sure you are prepared to verify your identity and business details.

2. How long does it take to receive an EIN verification letter from the IRS?

The processing time can vary. Typically, it takes several weeks to receive an EIN verification letter after submitting your request. Calling might expedite the process in some cases, but mailing in your request is the most common way.

3. Can I get an EIN verification letter online?

Unfortunately, there is currently no direct online method to obtain an EIN verification letter from the IRS. You must contact them by phone or mail. Always be wary of third-party services claiming to provide official IRS documents, as they may be scams.

4. Is there a fee to obtain an EIN or SSN verification letter?

No, there is no fee associated with requesting an EIN verification letter from the IRS or an SSN verification letter from the SSA. These are government services provided free of charge.

5. What information do I need to provide when requesting an EIN verification letter?

When contacting the IRS, be prepared to provide the following information:

• Business Name
• Business Address
• Employer Identification Number (EIN)
• Contact Person’s Name and Title
• Reason for Requesting the Verification Letter

6. What if I need the EIN verification letter urgently?

If you require the EIN verification letter urgently, it is best to call the IRS Business & Specialty Tax Line. Explain the urgency of your request and inquire if they can expedite the process. However, there are no guarantees, and it largely depends on the IRS’s current workload.

7. Can someone else request an EIN verification letter on my behalf?

Yes, but they typically need to have Power of Attorney (POA) documentation on file with the IRS. This authorizes them to act on behalf of your business. Without POA, it may be difficult for someone else to obtain the letter.

8. What documents are accepted as proof of identity when requesting an SSN verification letter?

The SSA generally accepts the following documents as proof of identity:

• Driver’s License
• Passport
• State-Issued Identification Card
• Military ID Card

9. What is the SSA-L993 form, and when is it required?

The SSA-L993 form is the “Consent for Release of Social Security Number (SSN).” It’s used when you authorize the SSA to release your SSN to a third party. The SSA might require it when you’re requesting an SSN verification letter for a specific purpose, such as a background check or loan application.

10. Can I get an SSN verification letter for my child?

Yes, but you’ll need to provide proof of your relationship to the child, such as a birth certificate or adoption decree, along with your own identification and the child’s Social Security card.

11. What if I suspect my SSN has been compromised?

If you suspect your SSN has been compromised, contact the Social Security Administration immediately. They can provide guidance on protecting your identity and preventing misuse of your SSN. Additionally, consider placing a fraud alert on your credit reports.

12. Are there alternative ways to verify my EIN or SSN besides getting a verification letter?

While the verification letter is the most official method, alternative ways to verify your EIN include:

• Reviewing Tax Returns: Your EIN is usually printed on your business tax returns.
• Checking Business Licenses: Many business licenses require you to provide your EIN.
• Checking Bank Statements: Some banks include your EIN on your business bank statements.

For your SSN, consider checking official documents like your Social Security card, tax returns, or payroll stubs. However, these are not official verifications from the SSA.

Obtaining a tax ID verification letter is crucial for various business and personal needs. Understanding the processes for both EIN and SSN verification, and being prepared with the necessary documentation, will help streamline the process and ensure you receive the confirmation you need promptly. Remember to always contact the official IRS or SSA directly for any tax-related requests, avoiding third-party services that may not be legitimate.