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Home » How to Give Access to Facebook Business Manager?

How to Give Access to Facebook Business Manager?

May 16, 2025 by TinyGrab Team Leave a Comment

Table of Contents

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  • How to Give Access to Facebook Business Manager: A Comprehensive Guide
    • Understanding Roles and Permissions
      • Granular Control is Key
      • Least Privilege Principle
      • Regularly Audit User Access
    • Facebook Business Manager Access: Frequently Asked Questions (FAQs)

How to Give Access to Facebook Business Manager: A Comprehensive Guide

So, you’re ready to delegate? Excellent! Mastering access control within Facebook Business Manager is crucial for scaling your marketing efforts and streamlining workflows. It’s about entrusting the right people with the right responsibilities, while maintaining control and security. Let’s get straight to it: granting access is a multi-step process, but absolutely manageable.

Here’s a step-by-step guide on how to give access to Facebook Business Manager:

  1. Access Business Settings: Log into your Facebook Business Manager account. Navigate to Business Settings. This is your control panel for all things related to your business presence on Facebook. Find the Settings icon (usually a gear icon).

  2. Choose Your User Type: In the Business Settings panel, on the left-hand sidebar, you will see the Users section. There are two main user types: People and Partners. Choose the option that is relevant to you:

    • People: This option is to give access to individuals, such as your team members or employees.
    • Partners: This option is to give access to other businesses, such as marketing agencies or contractors.
  3. Add People: If you are adding a person, click on the blue “Add People” button. A pop-up window will appear.

  4. Enter Email Address: In the pop-up window, enter the email address of the person you want to grant access. Ensure you use the email address associated with their Facebook account.

  5. Assign Role Access: Choose the role you want to assign to the user. You have two primary options:

    • Employee access: This grants limited access, allowing users to work on assigned tasks.
    • Admin access: This provides full control over the Business Manager, including adding/removing users, changing settings, and managing finances. Grant Admin access sparingly, only to individuals you completely trust. After selecting the role, click on the “Next” button.
  6. Assign Asset Access (Pages, Ad Accounts, etc.): In the next step, you need to grant access to the specific assets that this user will manage. Assets include your Facebook Pages, Ad Accounts, Instagram Accounts, Catalogs, Pixels, and more.

    • Select the Asset: Click on each asset listed (e.g., your Facebook Page).

    • Choose Permissions Level: For each asset, you’ll see a dropdown menu (or a series of toggles) to specify the level of permission. Permission levels vary depending on the asset type. For a Facebook Page, you might see options like “Admin,” “Editor,” “Moderator,” “Advertiser,” and “Analyst.” For an Ad Account, you might see options like “Admin,” “Advertiser,” and “Analyst”. Choose the appropriate level of access for each asset.

  7. Send Invitation: Once you’ve assigned roles and asset access, click the blue “Invite” button. Facebook will send an email invitation to the address you provided.

  8. Partner Setup: If you are adding a Partner, click on “Partners” on the left-hand sidebar, then select “Give a partner access to your business” or “Ask a partner to share their business assets with you”. Input the Business ID of the partner. After inserting the Partner Business ID, you will be able to choose what assets you would like to share and their corresponding permissions. After that, click on the “Save changes” button.

  9. Confirmation: The invited person will need to accept the invitation from their email or their Facebook Business Manager account. Until they accept, they won’t have access.

  10. Review and Adjust: Periodically review the access levels of all users. As roles and responsibilities change, you may need to adjust permissions accordingly. This is crucial for maintaining security and preventing unauthorized access.

Understanding Roles and Permissions

Granular Control is Key

Facebook Business Manager provides a high degree of control over user roles and permissions. Familiarize yourself with the different permission levels for each asset type to ensure you’re assigning the appropriate access. Don’t grant “Admin” access unless it’s absolutely necessary.

Least Privilege Principle

Always adhere to the principle of least privilege. This means granting users only the minimum level of access they need to perform their tasks. This minimizes the risk of accidental or malicious misuse of your business assets.

Regularly Audit User Access

Make it a habit to audit user access regularly. This will help you identify and remove any unnecessary or outdated permissions. It’s also a good practice to review the activity logs to identify any suspicious behavior.

Facebook Business Manager Access: Frequently Asked Questions (FAQs)

Here are some of the most common questions I encounter regarding access to Facebook Business Manager. Think of this as your essential survival guide!

  1. How do I find my Facebook Business Manager ID?

    Your Business Manager ID is a unique number that identifies your business on Facebook. You can find it in Business Settings, usually at the very top of the page, right under your Business Manager name. This ID is crucial when connecting with partners or agencies.

  2. What’s the difference between “Employee access” and “Admin access”?

    Employee access is for team members who need to perform specific tasks on your Pages and ad accounts. Admin access gives someone full control over your entire Business Manager, including managing users, finances, and settings. Reserve Admin access for trusted individuals.

  3. How do I revoke access to a Facebook Page or Ad Account?

    Go to Business Settings, then navigate to the relevant asset (Page or Ad Account). Under the “People” section, find the user you want to remove. Click the three dots next to their name and select “Remove.” For partners, go to the “Partners” section, select the partner, and then remove access to specific assets or the entire partnership.

  4. Can I give temporary access to someone?

    While Facebook doesn’t have a direct “temporary access” feature, you can achieve this by manually revoking access after a specified period. Set a reminder for yourself to remove the user’s access when it’s no longer needed.

  5. What if the person I’m inviting doesn’t receive the invitation email?

    First, double-check that you entered the correct email address. Ask the person to check their spam folder. If they still haven’t received it, they can also check their Facebook notifications, as the invitation might appear there.

  6. Can I give access to someone who doesn’t have a Facebook account?

    No, access to Business Manager requires a personal Facebook account. The email address you use to invite them must be associated with their Facebook profile.

  7. How do I claim an Ad Account into my Business Manager?

    In Business Settings, go to “Ad Accounts” and click “Add.” You’ll see three options: “Add an Ad Account,” “Create a New Ad Account,” and “Request Access to an Ad Account.” Choose “Request Access,” and enter the Ad Account ID. The Ad Account owner will need to approve your request.

  8. What’s the difference between a Facebook Page role (Admin, Editor, etc.) and a Business Manager role (Employee, Admin)?

    Facebook Page roles determine what someone can do directly on the Page itself (e.g., posting, replying to comments). Business Manager roles determine what someone can do within the Business Manager (e.g., manage assets, add users). They are related but distinct.

  9. How do I change the permissions of someone who already has access?

    Go to Business Settings, find the user under the “People” section, and click on their name. You can then adjust their roles and permissions for each asset.

  10. Is there a limit to the number of people I can add to my Business Manager?

    While Facebook doesn’t publicly disclose a hard limit, there are practical limitations. Too many users can make management cumbersome. It’s best to keep the number of users to only those who truly need access.

  11. How secure is Facebook Business Manager?

    Facebook Business Manager has security measures in place, but security is a shared responsibility. Enable two-factor authentication for all users, and regularly review user permissions. Be cautious about granting Admin access, and educate your team about phishing scams and social engineering.

  12. What happens if I delete a user from my Business Manager?

    Deleting a user revokes their access to all assets within the Business Manager. They will no longer be able to manage your Pages, Ad Accounts, or any other connected assets. Their historical actions (e.g., ad campaigns they created) will remain, but they won’t be able to make any further changes.

By carefully managing user access and understanding the various roles and permissions within Facebook Business Manager, you can ensure that your business is well-protected and that your team is equipped to work effectively. Remember, proper delegation is the key to scaling your Facebook marketing efforts!

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