How to Put Money on Jail Inmates’ Books: A Comprehensive Guide

Putting money on an inmate’s account, often referred to as “putting money on their books,” allows them to purchase commissary items like snacks, hygiene products, and stationery, as well as pay for phone calls and sometimes even medical co-pays. The process varies significantly depending on the specific jail or correctional facility, but generally involves using approved methods like online deposits, money orders sent via mail, phone payments, or in-person kiosks. Always verify the specific procedures for the facility in question to ensure your deposit is accepted promptly and correctly.

Understanding the Importance of Inmate Accounts

An inmate’s access to funds within the jail system isn’t just about creature comforts. It plays a crucial role in their well-being and connection to the outside world. These funds empower inmates to:

• Purchase necessities: Basic hygiene items, over-the-counter medications (if allowed), and supplemental food can significantly improve their quality of life inside.
• Maintain contact with family and friends: Phone calls and postage for letters are often paid for using funds from their accounts, helping them stay connected with their support network.
• Potentially pay for legal expenses: In some cases, inmates can use funds from their accounts to pay for legal consultation or court fees.
• Reduce the burden on family: By being able to purchase some necessities, inmates can lessen the financial strain on their loved ones.

Methods for Depositing Funds: A Detailed Breakdown

While each facility has its own nuances, common methods for depositing funds into an inmate’s account include:

Online Deposits

This is often the quickest and most convenient method. Jails typically partner with third-party vendors like JPay, Access Corrections, or Global Tel Link (GTL).

• How it Works: You’ll need to create an account with the vendor, providing your personal information and the inmate’s information (full name, inmate ID number, and the facility name). You can then use a credit card, debit card, or sometimes even a prepaid card to deposit funds.
• Things to Consider: Transaction fees are usually associated with online deposits. Double-check all information before submitting to avoid errors. Ensure the facility is supported by the vendor you choose.

Money Orders via Mail

This is a more traditional approach, but it requires strict adherence to the jail’s guidelines.

• How it Works: Purchase a money order from a reputable source like the post office or a bank. Make it payable to the inmate, but always follow the jail’s specific instructions on how to format the “Pay To” line. This often involves including the inmate’s full name and ID number. Include your return address on the envelope.
• Things to Consider: Many jails have specific rules about what can be included in the envelope (often, only the money order itself). Any deviations from these rules could result in the money order being returned or the inmate facing disciplinary action. Delivery times are longer compared to online methods.

Phone Payments

Some facilities allow you to deposit funds over the phone using a credit or debit card.

• How it Works: You’ll typically call a designated phone number provided by the jail or one of their contracted vendors. Follow the automated prompts or speak to a representative to provide the necessary information (inmate’s name, ID number, facility name, and your payment details).
• Things to Consider: Phone payments often come with transaction fees. Be prepared to provide accurate information and follow the instructions carefully.

In-Person Kiosks

Many jails now have kiosks located in the lobby where you can deposit funds directly.

• How it Works: Visit the jail and locate the kiosk. Follow the on-screen instructions to enter the inmate’s information and deposit funds using cash or a credit/debit card.
• Things to Consider: Kiosks are usually available during visiting hours. Be aware of any transaction fees or deposit limits. Ensure you receive a receipt as proof of your transaction.

Critical Information Required for Deposits

No matter which method you choose, you will almost certainly need the following information:

• Inmate’s Full Legal Name: Use the name they were booked under.
• Inmate ID Number (Booking Number): This is a unique identifier assigned by the jail.
• Facility Name: The specific name of the jail or correctional facility.
• Your Contact Information: Name, address, and sometimes phone number.

Avoiding Common Mistakes

Depositing funds into an inmate’s account can be tricky, and errors can lead to delays or rejection. Here are some common mistakes to avoid:

• Incorrect Inmate Information: Double-check the inmate’s name and ID number. A single digit error can cause the deposit to be rejected.
• Violating Facility Rules: Each facility has specific rules about deposit limits, accepted payment methods, and envelope contents (for money orders). Failing to follow these rules can result in the deposit being rejected.
• Using Unapproved Vendors: Only use the vendors approved by the jail. Using third-party services that aren’t authorized can lead to fraud and the loss of your funds.
• Exceeding Deposit Limits: Be aware of the jail’s deposit limits. Attempting to deposit more than the allowed amount will result in the excess being returned.
• Failing to Keep Records: Always keep a record of your transactions, including receipts, confirmation numbers, and tracking information for money orders. This will be helpful if there are any issues with the deposit.

Frequently Asked Questions (FAQs)

1. What happens if I deposit money for the wrong inmate?

Contact the jail immediately. The process for rectifying this varies, but prompt action is crucial. Provide them with the correct inmate information and proof of your transaction. Be prepared to fill out paperwork and potentially wait for a refund or transfer.

2. How much money can I deposit for an inmate?

Each facility has its own deposit limits. These limits may be daily, weekly, or monthly. Check the jail’s website or contact them directly to find out the specific limits.

3. Are there any restrictions on how an inmate can spend their money?

Yes. Jails often have restrictions on what inmates can purchase. They may not be able to buy certain items or transfer funds to other inmates. There might also be deductions for restitution, court fees, or medical co-pays.

4. What if the inmate is transferred to another facility?

The process for transferring funds varies. Some facilities will automatically transfer the funds, while others require you to request a transfer. Contact both the sending and receiving facilities to inquire about their procedures.

5. What if I don’t know the inmate’s ID number?

Contact the jail directly. They will likely require you to provide the inmate’s full name and date of birth to locate their ID number.

6. Can I use a credit card to send money?

Yes, most online deposit services and phone payment options accept credit cards. However, be aware of any associated transaction fees.

7. How long does it take for the money to be available to the inmate?

This varies depending on the method used. Online deposits are typically processed faster (often within 24-48 hours) than money orders sent via mail (which can take several days).

8. What if the inmate owes money to the jail?

The jail may deduct money from the inmate’s account to cover debts such as medical co-pays, restitution, or disciplinary fines.

9. Can I send cash to an inmate?

In most cases, no. Jails generally do not accept cash sent through the mail. Use one of the approved methods mentioned above.

10. What happens to the money if the inmate is released?

Upon release, the inmate will typically receive any remaining funds in their account. The method for receiving the funds (e.g., check, debit card) will vary depending on the facility.

11. What if I have questions about a specific deposit?

Contact the jail directly or the third-party vendor you used to make the deposit. Have your transaction information ready.

12. Is it possible to deposit money for an inmate who is in federal prison?

While the principles are the same, federal prisons use a different system, often referred to as “Trust Fund Limited Depository” or simply “Trust Fund.” You’ll need to consult the Bureau of Prisons (BOP) website (www.bop.gov) for detailed instructions, which often involve mailing a money order or using electronic funds transfer through specific vendors. The process and accepted vendors are significantly different than those used by local jails, so ensure you’re following the correct procedures for the specific facility.