How to Resign from Amazon: A Comprehensive Guide for a Graceful Exit

So, you’re ready to move on from Amazon. Whether it’s a career advancement, a change of scenery, or simply a better fit elsewhere, resigning gracefully is crucial. Amazon, despite its size, operates on professionalism, and leaving a positive final impression is essential for your future prospects and network. Here’s your roadmap to resigning from Amazon the right way.

How to Resign from Amazon:

The process is relatively straightforward but requires careful planning and execution.

1. Secure Your New Role: This is paramount. Never resign before you have a signed offer letter from your next employer. This protects you from unexpected delays or changes in the job market.
2. Prepare Your Resignation Letter: Draft a concise and professional letter. Keep it positive and focus on your growth and gratitude for the opportunities Amazon provided. Avoid negativity or criticism.
3. Notify Your Manager: Schedule a meeting with your manager to deliver your resignation in person (or via video call if remote). This is a sign of respect and allows for a more personal conversation.
4. Submit Your Formal Resignation: After the meeting, send your resignation letter via email to your manager and HR Business Partner (HRBP). This creates an official record of your departure.
5. Discuss Your Transition Plan: Collaborate with your manager to create a smooth transition plan. This includes documenting your key responsibilities, training colleagues, and ensuring ongoing projects are handed off efficiently.
6. Complete Required Paperwork: HR will provide you with paperwork related to benefits, stock options, and final paychecks. Complete these accurately and promptly.
7. Return Company Property: Return all company-issued laptops, mobile phones, access badges, and any other assets. This should be done before your last day.
8. Exit Interview: Participate in an exit interview with HR. Be honest and constructive in your feedback, focusing on your overall experience and suggestions for improvement.
9. Say Your Goodbyes: Take the time to thank your colleagues and express your appreciation for their support. Maintain positive relationships, as you never know when you might cross paths again.
10. Final Check: On your last day, double-check that you’ve completed all necessary tasks, returned all property, and signed all required documents.
11. Secure Your Personal Data: Remove all personal files from your Amazon devices and cloud storage. Ensure you have copies of any important performance reviews or documents.
12. Network and Stay Connected: Add your colleagues on LinkedIn and maintain professional relationships. These connections can be valuable throughout your career.

Frequently Asked Questions (FAQs) about Resigning from Amazon

Here are the answers to some common questions related to leaving Amazon.

1. What is the standard notice period at Amazon?

Generally, Amazon requires a standard two-week notice period for most roles. However, the specific notice period can vary depending on your role, level, and location. Review your employment agreement or consult with HR to confirm your required notice. Senior roles often require a longer notice period, such as one month or more. It’s always best to err on the side of caution and provide as much notice as possible.

2. How do I write a professional resignation letter for Amazon?

Keep it brief, formal, and positive. Include the date, your manager’s name, your role, your last day of employment, and a statement of resignation. Express your gratitude for the opportunities you had at Amazon and offer your assistance in the transition process. Avoid negativity or personal grievances. A simple and professional letter speaks volumes.

Example Snippet:

Dear [Manager's Name],  Please accept this letter as notification that I am resigning from my position as [Your Role] at Amazon, effective [Your Last Day].  Thank you for the opportunities I have been given during my time at Amazon. I have learned a great deal and appreciate the experiences I have gained.  I am committed to ensuring a smooth transition during my departure and am happy to assist in any way possible to facilitate the handover of my responsibilities. 

3. Should I disclose my new employer to Amazon?

You are not legally obligated to disclose your new employer. Whether or not you choose to do so is entirely your decision. Some people are comfortable sharing this information, while others prefer to keep it private. Consider the company culture and your relationship with your manager when making your decision. It’s perfectly acceptable to politely decline to answer if you are uncomfortable.

4. What happens to my stock options when I resign?

The vesting and exercising of your stock options depend on the terms of your grant agreement. Typically, unvested stock options are forfeited upon resignation. Vested options usually have a limited time frame within which you can exercise them, often 90 days after your last day of employment. Review your stock option agreement carefully and consult with a financial advisor to understand your options and potential tax implications.

5. Will I get paid out for my unused vacation time?

Amazon’s policy on vacation payout varies based on location and employment type. In many regions, you are entitled to be paid out for your accrued but unused vacation time. Check your local labor laws and Amazon’s HR policies to determine your eligibility. Your final paycheck should reflect any accrued vacation payout. Contact HR if you have any questions about your vacation balance or payout.

6. How do I handle counteroffers from Amazon?

A counteroffer can be flattering, but it’s crucial to carefully consider your reasons for resigning in the first place. If your decision was based on factors like career growth, company culture, or work-life balance, a counteroffer might not address the underlying issues. Evaluate the offer objectively and consider whether the proposed changes truly align with your long-term goals. Remember, accepting a counteroffer can sometimes damage your relationship with your new employer.

7. What if Amazon asks me to leave immediately after I resign?

Amazon has the right to escort you off the premises immediately upon receiving your resignation, even if you offered a two-week notice. This is often done to protect company data and intellectual property. Be prepared for this possibility and ensure you have backed up any personal files from your Amazon devices. You will typically be paid for the remainder of your notice period.

8. How do I handle the exit interview?

The exit interview is an opportunity to provide constructive feedback to Amazon about your experiences. Be honest but professional, focusing on specific examples and suggestions for improvement. Avoid personal attacks or emotional outbursts. Frame your feedback in a way that is helpful and objective. This can leave a positive final impression and contribute to a better workplace for future employees.

9. What should I do with my Amazon 401(k)?

Upon leaving Amazon, you have several options for your 401(k): you can leave it with Amazon’s plan (if the balance meets certain requirements), roll it over to a new employer’s 401(k) plan, roll it over to an individual retirement account (IRA), or cash it out (which will trigger taxes and potential penalties). Consult with a financial advisor to determine the best option for your individual circumstances and financial goals.

10. How do I return my Amazon employee badge and equipment?

Your employee badge and all company-issued equipment (laptop, phone, etc.) must be returned to Amazon before your last day. Follow the instructions provided by HR or your manager regarding the return process. Typically, you will need to hand them over to a designated person or drop them off at a specific location. Ensure you receive a receipt or confirmation of return to avoid any potential issues.

11. Can Amazon rescind my job offer if I resign to join them?

While rare, it’s technically possible for Amazon to rescind a job offer, even after you’ve resigned from your previous employer. This can happen due to unforeseen circumstances such as business restructuring, budget cuts, or a change in hiring needs. To minimize this risk, maintain consistent communication with your hiring manager and ensure all required paperwork is completed promptly. However, the risk is very low, especially after your start date is set.

12. Is it okay to use Amazon as a reference in the future?

Generally, yes, you can use Amazon as a reference after resigning, provided you left on good terms. It’s helpful to maintain positive relationships with your former colleagues and manager, as they are the most likely to provide positive references. Before listing someone as a reference, it’s courteous to ask for their permission. Amazon also has official procedures for verifying employment.

By following these steps and addressing these common questions, you can ensure a smooth and professional resignation from Amazon, leaving you with a positive reputation and valuable connections for your future career. Remember, leaving gracefully is just as important as starting strong.