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How to Write a Money Order for a Passport: A Comprehensive Guide

So, you’re gearing up for that dream vacation or crucial business trip and need a passport, pronto. Excellent! One common method for paying the application fees is with a money order. While seemingly straightforward, messing up a money order can cause frustrating delays in your passport processing. This guide will walk you through the process step-by-step, ensuring you fill it out correctly and avoid common pitfalls.

Let’s get right to it:

To properly write a money order for a passport, you generally need to do the following:

Purchase the money order: Obtain a money order from a reputable source such as the U.S. Postal Service, a bank, a credit union, or a Western Union location.
“Pay To” or “Payable To”: Write “U.S. Department of State” or “Department of State” in this section. Do not abbreviate. This ensures the money order is correctly attributed to the passport agency.
“From” or “Purchaser”: Fill in your full name and address in this section. This identifies you as the sender should there be any issues.
“Address” or “Remitter Address”: Some money orders have a separate address field for the purchaser. Ensure your current mailing address is clearly written.
“Memo” or “For”: Include your date of birth (MM/DD/YYYY) and your full name (as it appears on your birth certificate or previous passport) in this field. This helps the Department of State quickly associate the payment with your application.
Amount: Write the correct amount for the passport application fee in both numbers and words. Double-check the U.S. Department of State website for the most current fee schedule.
Sign: Sign the money order in the designated area. This validates the money order.
Keep Your Receipt: Crucially, retain the receipt from the money order. This serves as proof of purchase and contains the tracking number in case the money order gets lost or misplaced.
Do Not Endorse: Leave the back of the money order blank. This area is for the Department of State to endorse when they cash it.

Following these steps will significantly increase the chances of your passport application proceeding smoothly.

Understanding Money Orders for Passport Applications

Why are money orders a preferred payment method for passport applications by many? It boils down to security and traceability. Unlike personal checks, money orders are prepaid, guaranteeing funds are available. Plus, the record of purchase provides a degree of security and tracking should any issues arise.

Choosing the Right Money Order Provider

Not all money order providers are created equal. The U.S. Postal Service (USPS) is a commonly recommended option due to its widespread availability, relatively low fees, and reliability. Banks and credit unions are also good choices, especially if you’re already a member. Western Union and similar services are convenient but often come with higher fees. Always compare fees and consider the provider’s reputation before making your purchase.

Addressing Common Mistakes

One of the most frequent errors is misspelling “U.S. Department of State” or using an abbreviation. Another common mistake is neglecting to include your date of birth and full name in the “Memo” or “For” section. These details are crucial for matching your payment to your application. Furthermore, ensure that the amount written in numbers matches the amount written in words to avoid discrepancies.

FAQs: Navigating Money Orders and Passports

Here are some frequently asked questions to further clarify the process:

Question 1: Can I use a personal check instead of a money order?

Yes, you can. The U.S. Department of State accepts personal checks, cashier’s checks, and money orders. However, money orders are often preferred because they are prepaid, eliminating the risk of bounced checks.

Question 2: What happens if I make a mistake on the money order?

If you make a mistake, do not attempt to correct it. Instead, void the money order according to the provider’s instructions (usually by marking it “VOID”) and purchase a new one. Alterations can render the money order invalid.

Question 3: How much does a money order for a passport cost?

The cost of a money order varies depending on the provider and the amount. USPS money orders typically have a fee between $1.25 and $1.65, while other providers may charge more. Always check the fee before purchasing.

Question 4: Where do I send the money order with my passport application?

The mailing address depends on the type of application and the processing speed you choose. Refer to the instructions on the U.S. Department of State website or the application form itself for the correct mailing address. Sending it to the wrong address will cause significant delays.

Question 5: Can I pay for multiple passports with one money order?

No, you generally cannot. Each passport application requires its own separate payment. Using a single money order for multiple applications will likely result in processing delays or rejection.

Question 6: What if my money order gets lost in the mail?

This is why retaining the receipt is crucial. Contact the money order provider immediately and report the loss. They will typically have a process for tracking or replacing the money order, usually involving a waiting period and potentially a small fee.

Question 7: Is there an expiration date on money orders for passport applications?

Money orders typically do not expire. However, some providers might charge a fee for cashing them after a certain period. It’s best to use the money order promptly after purchasing it.

Question 8: Can I get a refund for a money order if I change my mind about applying for a passport?

This depends on the money order provider’s policy. Generally, you can request a refund, but it may be subject to a fee and require proof of purchase. Contact the provider for specific instructions.

Question 9: Can I pay for my passport application online with a credit card?

Yes, you can pay with a credit card or debit card only if you are applying online for a renewal using Form DS-82. However, the application process varies depending on whether you are applying for a new passport, renewing an existing one, or making corrections.

Question 10: I’m renewing online but need to submit additional documents. How do I do that?

Some applicants can renew their passports online. In such cases, follow the online portal instructions. If you have to submit additional documents, follow the specific instructions of the online renewal portal or contact the State Department directly.

Question 11: Does the name on the money order have to match the name on my passport application exactly?

Yes, the “From” or “Purchaser” section should accurately reflect the applicant’s name, even if someone else purchased the money order on their behalf. The name in the “Memo” section must match the name on your passport application and supporting documents.

Question 12: What is the current passport application fee I need to put on the money order?

Passport fees change periodically. Always check the U.S. Department of State’s official website (travel.state.gov) for the most up-to-date fee schedule before purchasing your money order. The fee depends on the type of passport (new, renewal, child) and whether you’re requesting expedited service. Putting the wrong amount on the money order will delay processing.

By carefully following these guidelines and addressing these frequently asked questions, you can confidently complete your money order and ensure a smoother passport application process. Remember, attention to detail is key to avoiding delays and getting you one step closer to your travel destination!