When Does Walmart Send Out W-2s in 2025?

Walmart, like all employers in the United States, is legally obligated to provide employees with their W-2 forms by January 31st of each year. Therefore, in 2025, you can expect your Walmart W-2 to be sent out on or before January 31st, 2025. This deadline applies whether you are a current or former associate. While physical copies are often mailed, Walmart typically makes W-2s available electronically well before the deadline, offering associates faster access to this vital tax information.

Understanding Your Walmart W-2: A Comprehensive Guide

The W-2 form, officially titled “Wage and Tax Statement,” is a crucial document you’ll need to file your income taxes accurately. It summarizes your earnings from Walmart during the previous calendar year, along with the taxes withheld from your paycheck. This information is essential for completing your tax return and determining whether you are owed a refund or have a tax liability.

Deciphering the Boxes: Key Sections of Your W-2

The W-2 form can seem daunting at first glance, but understanding the various boxes is key to using it correctly. Here’s a breakdown of the most important sections:

• Box 1: Total Wages, Tips, and Other Compensation: This is the total amount you earned from Walmart before any deductions. This includes your salary, wages, bonuses, commissions, and any other taxable compensation.

• Box 2: Federal Income Tax Withheld: This box shows the total amount of federal income tax that was withheld from your paychecks throughout the year. This is the money the government has already taken from your earnings.

• Boxes 3 & 4: Social Security Wages & Social Security Tax Withheld: These boxes show the amount of your wages subject to Social Security tax and the amount of Social Security tax that was withheld. There is a wage base limit for Social Security tax, so only earnings up to that limit are subject to the tax.

• Boxes 5 & 6: Medicare Wages & Medicare Tax Withheld: Similar to Social Security, these boxes display your wages subject to Medicare tax and the amount of Medicare tax withheld. There is no wage base limit for Medicare tax; all earnings are subject to it.

• Box 12: Various Codes and Amounts: This box is used to report a variety of items, such as contributions to a 401(k) plan, health savings account (HSA) contributions, and other benefits. These codes are crucial for claiming certain tax deductions or credits. Common codes you might see include:

  • Code D: 401(k) contributions
  • Code DD: Cost of employer-sponsored health coverage
  • Code E: Elective deferrals under a section 403(b) salary reduction agreement
  • Code AA: Roth 401(k) contributions

• Boxes 15-20: State and Local Tax Information: These boxes show the state and local income taxes withheld from your paycheck, if applicable. They’ll include the state name, the employer’s state ID number, state wages, and the amount of state income tax withheld.

Accessing Your W-2: Electronic vs. Paper

Walmart provides associates with multiple options for accessing their W-2 forms. The most common methods include:

• Electronic Access: Most current associates can access their W-2s online through the MyTaxForm.com portal. This is often the quickest and most convenient method. You will need to register or log in to your account using your Walmart identification and personal information. Former associates can also usually access their W-2s through this platform, although specific instructions may vary.

• Paper Copy by Mail: If you did not consent to receive your W-2 electronically, or if you are a former associate who didn’t update your address, a paper copy will be mailed to the address Walmart has on file for you. Make sure your address is current with Walmart to avoid delays in receiving your W-2.

• Contacting Walmart Directly: If you have difficulty accessing your W-2 through either of the above methods, you can contact Walmart’s Associate Service Center for assistance. Be prepared to provide your employee ID and other identifying information.

Frequently Asked Questions (FAQs) About Walmart W-2s

Here are some frequently asked questions to help you navigate the W-2 process with Walmart:

1. What if I don’t receive my W-2 by January 31st? If you haven’t received your W-2 by January 31st, first check MyTaxForm.com to see if it’s available electronically. If not, contact Walmart’s Associate Service Center to inquire about the status of your W-2 and verify your address. You can also request a duplicate W-2.

2. How do I update my address with Walmart to ensure I receive my W-2? Current associates can usually update their address through the WalmartOne website or app. Former associates may need to contact Walmart’s Associate Service Center directly to update their address. Keeping your address current is critical for receiving important documents like your W-2.

3. I lost my W-2. How can I get a replacement? You can obtain a duplicate W-2 electronically through MyTaxForm.com, even if you originally received a paper copy. If you cannot access it online, contact Walmart’s Associate Service Center to request a duplicate.

4. What if there’s an error on my W-2? If you believe there is an error on your W-2, contact Walmart’s Associate Service Center immediately. Provide them with details about the error and any supporting documentation. Walmart will investigate the issue and issue a corrected W-2 (Form W-2c) if necessary. Do not file your taxes until you receive a corrected W-2.

5. Can I file my taxes without my W-2? While it’s strongly recommended to file your taxes with your W-2, it is possible to file without it by using Form 4852, Substitute for Form W-2, Wage and Tax Statement. You will need to estimate your wages and taxes withheld based on your pay stubs or other records. However, it’s always best to obtain your W-2 to ensure accuracy and avoid potential penalties.

6. How long should I keep my W-2 forms? The IRS recommends keeping your W-2 forms for at least three years from the date you filed your tax return, or two years from the date you paid the tax, whichever is later. However, it’s generally a good practice to keep them for at least seven years, as the IRS can audit returns for up to six years in certain cases.

7. What is MyTaxForm.com, and how do I access it? MyTaxForm.com is the online portal that Walmart uses to distribute W-2 forms electronically. To access it, you’ll need to register or log in using your Walmart identification and personal information. The exact login process may vary, so refer to the instructions provided by Walmart.

8. What if I worked for Walmart in multiple states during the year? If you worked for Walmart in multiple states, you will likely receive separate W-2 forms for each state in which you earned income. This is because each state has its own income tax laws and reporting requirements.

9. Does Walmart offer any tax preparation assistance to its employees? Walmart often partners with tax preparation services to offer discounts or free filing options to its associates. Check the WalmartOne website or contact the Associate Service Center to see if any programs are available.

10. I am a former Walmart employee. How do I get my W-2? Former Walmart employees can typically access their W-2s through MyTaxForm.com, just like current employees. If you are unable to access it online, contact the Walmart Associate Service Center. You will need to provide them with your former employee ID and other identifying information. It’s crucial to keep your contact information updated with Walmart after you leave the company to ensure you receive important tax documents.

11. What is Form W-2c, and when would I receive it? Form W-2c, Corrected Wage and Tax Statement, is issued when there is an error on your original W-2 form. If Walmart discovers an error on your W-2 after it has been issued, they will send you a Form W-2c. This form corrects the information on the original W-2 and should be used to file an amended tax return if you already filed your taxes using the incorrect W-2.

12. Who should I contact if I have further questions about my Walmart W-2? If you have any questions or concerns about your Walmart W-2 that are not addressed in this FAQ, contact the Walmart Associate Service Center. They are the best resource for resolving issues related to your W-2 and other employment-related matters.

By understanding your W-2 and knowing how to access it, you can ensure a smooth and accurate tax filing process. Remember to keep your contact information up-to-date with Walmart and contact the Associate Service Center if you encounter any problems.